Career Details

Hi-Tech Business Systems is a family owned and operated technology company that has serviced the Peace Country Region for over 36 years. We are a family-oriented fun Company that has earned the title of Employee Recommended Workplace in 2019 from the Globe and Mail. We provide practical and top-quality business solutions that save time and improve the way people conduct business.

As a Sales Administrative Assistant, you will provide crucial administrative support to the sales team, including managing calendars, scheduling appointments, and handling correspondence. You will also play a role in customer interaction by serving as a point of contact for customer inquiries. Additionally, you will coordinate the processing of sales orders, maintain and update customer databases, assist in creating sales collateral, and schedule and coordinate sales meetings. Excellent organizational and communication skills are essential for this role, as well as attention to detail and proficiency in database management.

_ Administrative Support:_
– Provide administrative assistance to the sales team, including managing calendars, scheduling appointments, and handling correspondence.
– Prepare and organize documents, presentations, and reports for sales meetings and presentations.

Customer Interaction:
– Serve as a point of contact for customer inquiries, directing them to the appropriate sales representative or department.

Order Processing:
– Coordinate the processing of sales orders, ensuring accuracy and completeness.
– Work closely with the sales team and other departments to facilitate the fulfillment of customer orders.

Database Management:
– Maintain and update customer and prospect databases.
– Ensure data accuracy and integrity in the CRM system.

Sales Support:
– Assist in the creation and maintenance of sales collateral, marketing materials, and product information.
– Collaborate with the marketing team to ensure sales materials are up-to-date and aligned with branding guidelines.

Meeting Coordination:
– Schedule and coordinate sales meetings.
– Prepare any necessary meeting materials.

Communication Liaison:
– Relay important information to the sales team and ensure timely responses to inquiries.

File Management:
– Establish and maintain an organized and efficient filing system for physical and digital documents.
– Sort, categorize, and label documents appropriately for easy retrieval.

Implement and oversee a systematic archiving process for outdated or inactive files. Accurately input information into databases and filing systems. Regularly update and verify data to maintain accuracy.

Qualifications:
– Previous experience in an administrative role, preferably in a sales or business environment.
– Proficiency in office software and tools (Microsoft Office, Excel, etc.).
– Strong organizational and multitasking skills.
– Excellent communication and interpersonal abilities.
– Ability to work independently and prioritize tasks effectively.